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Benefits Of Microsoft Office In The Workplace

3 June 2020

Now more so than ever, businesses need to adopt technology to enable their workforce to work effectively remotely, and that’s where Microsoft Office 365 (formerly Office 365) for Business comes in.

It’s never been so important for business owners to use technology to stay relevant in a rapidly changing, modern workplace, so read on to discover the top 5 benefits of Microsoft Office 365 for Business, and why you need to consider using this cloud-based software in your organisation.

  1. Mobility – Access data anywhere

One of the main features of Microsoft Office 365 is the ability to access files, images or emails whenever or wherever you need it. Unlike paper documents that can easily be forgotten or misplaced, this cloud-based software allows you to edit documents on the go.

And even if you don’t have internet access, files in OneDrive for Business or SharePoint can be synced locally. 

  1. Security – Protect your company with built-in enhanced data security

Microsoft Office 365 for business features advanced security features that are designed to protect against external threats, as well as providing administrators with internal access controls.  

This allows your company to always know where your data is and gives admins the ability to control who has access to it. So, if someone in your business were to lose their mobile phone, for instance, Microsoft Office 365 would allow the administrator to remotely wipe all Microsoft Office 365 data and email from that device, while still enabling that user to have full access from their other devices.  

  1. Collaboration – Get organised and collaborate

The suite of apps included in Microsoft Office 365 is designed to get you more organised in the workplace and will change how you work.

SharePoint and OneDrive for Business allow you to work on a document across different devices whilst Microsoft Teams is designed for working with others such as being able to share screens, co-author documents, chat and create a phone call or video call instantly.

Organising meetings and keeping track of emails can become difficult, no matter the size of your business – Microsoft Office 365 synchronizes your email, calendar and contacts so they all work harmoniously together, all of which can help make life a little bit easier.

  1. Communication – Simplified Communication 

A remote workforce can create challenges when it comes to effective communication. Office Apps such as Microsoft Teams, Skype, Outlook Groups, Sway, and Yammer provide a collaborative-friendly environment for employees to communicate more effectively than ever before. 

  1. Productivity – Share files easily

Increasing productivity and efficiency in your business is a must – Microsoft Office 365 for business provides your team with an effective way of organising shared document libraries using SharePoint, whilst also allowing users to keep personal documents confidential via OneDrive for Business should they need to.

Admins can also control settings when sharing documents outside of the organisation – ensuring data security is at the forefront. 

Though we’ve listed the top 5 benefits of Microsoft Office 365, there are many more reasons why this software can benefit your business. Interested in software that can help your team collaborate and communicate more effectively? Contact us today.