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Streamline Your Productivity With The Help Of Microsoft 365 Copilot

11 April 2024

Labour productivity in the UK increased by an average annual rate of 2.2% from 1971 to 2007, but from 2011 to 2022, the average productivity growth has dropped to 0.6%.

Any number of reasons could be given for that drop in increased productivity but it’s clear that the increases in productivity from 1971 to 2022 were given a healthy boost by a world slowly but surely entering a digital revolution. From 2011 to 2022, we were fully immersed in digital tech, and the speed of everything had increased, including the demands of the job, the client, and—potentially—the disarray and chaos. 

Businesses seeking an additional boost in overall productivity can give themselves a leg up with Microsoft 365 Copilot—an artificial intelligence companion that’ll help your team execute at the speed of light.

What Is Microsoft 365 Copilot?

What happens when you mix the dynamism of large language models (LLMs) with your Microsoft Graph/365 app data?

You have the Microsoft Copilot, a game-changing piece of next-gen AI workplace technology and the planet’s most potent productivity tool. 

How does Copilot work? What can it do for you? 

Here’s one example:

The Business Chat function works harmoniously with your data (e.g., calendar, chats, emails, docs, contacts, and meetings), Microsoft 365 apps, and the LLM. From there, you can use verbal prompting using natural language. For example, if you say, “Explain how we updated the product strategy to the team,” Copilot will parse this morning’s emails, chat threads, and meetings to produce a status update.

However, the above example is only a taste. We’ll delve deeper below.

Boosting Productivity With Microsoft 365 Copilot

The inability to focus on the heart of the matter significantly impedes optimal productivity. You get weighed down when you wade through the repetitive, meandering, busy work. 

Too often, by the time you get to the impactful component of your role, you’ve been hampered by the long journey you took to get there.

Microsoft 365 Copilot rids you of those soul-sapping elements of your job. 

Here’s how:

Parsing Through Crucial Email Threads

Microsoft 365 Copilot’s Outlook tool will summarise long email threads and draft potential replies. It’ll also rid you of inbox clutter in mere minutes, instead of the several hours it typically takes to manually sort through your emails. 

Fine-Tuning Meetings

According to research,  up to five days per year are wasted in meetings, and wasted time is the antithesis of productivity. 

Fortunately, Microsoft 365  Copilot in Teams ensures all meetings are streamlined and effective, summarising the most crucial talking points and highlighting who said what and who agreed or disagreed. It aids in suggesting real-time mid-meeting action items, offering timeliness and relevance.

Menial Task Automation

Repetitive tasks can be automated seamlessly through the Microsoft 365 Copilot in Power Platform. Use this handy productivity tool—and its chatbot feature—to turn your brainstorming ideas into functional apps. 

88% of developers using GitHub Copilot cite being more productive. Almost three-quarters speak to enhanced focus on more fulfilling work. 77% say the tool cuts into how much time they scour for examples or data.

Business-Wide Knowledge Models

Microsoft 365 Copilot also provides macro benefits for a business, developing a knowledge model for your company. In using this tool, organisations leverage boundless insight and data reservoirs that most businesses fail to harness, giving your company a sizable leg up when you harness them. 

This knowledge model accounts for the Business Chat tool we mentioned earlier. It functions across all apps and data involving your business, extracting relevant, vital insights and info from the vast collections of each your company has amassed. 

This way, there’s a free, unimpeded flow of information throughout companies, ensuring nobody wastes time seeking should-be quick answers.

Enhanced Creativity And Heightened Skills

Microsoft 365 Copilot in Word offers you an immediate first draft to work from and turn into your own, eliminating hours of planning, writing, and editing. It’ll harness your unique ideas while rewriting, shortening, or offering feedback at your say-so. 

Prompting tools in Microsoft 365 Copilot in PowerPoint and CoPilot in Excel perform functions on these platforms in mere minutes, instead of the countless hours it used to take. 

Moreover, Copilot makes you better at your job, giving you access to more functionality in Microsoft 365 with straightforward voice commands instead of fumbling around your keyboard.

Leverage These Tools With ICT Solutions

Businesses have the tools, but the tech has grown so advanced that the complexity can be a hindrance more than a help. Perhaps that’s part of the reason productivity increases have slowed year to year?

At ICT Solutions, we’re your support team, helping you get the most out of  Microsoft 365 Copilot, committing ourselves to ensure your enhanced productivity. 

With ICT Solutions on your side, you have the peace of mind of your technology being easy to handle, use, and manage – bolstering your organisation, optimising your processes, and giving you a competitive edge. 

Contact us today to learn more about how we can help utilise Microsoft 365 Copilot for your business.